Executive Officer - CCM (Open to internal and external applicants)
- Organisation: UNDP
- Location: Honiara, Solomon Islands
- Deadline: 20 November 2026
Duties and Responsibilities
Tiered Approach
In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
• Tier 0 : UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1 : Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2 : UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated : All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
Background
UNDP provides support to the Solomon Islands Country Coordinating Mechanism (SICCM) to enable it to effectively fulfil its governance, oversight and coordination responsibilities for Global Fund investments.
The SICCM brings together government, civil society, communities affected by HIV, tuberculosis and malaria, technical partners and other stakeholders to guide and oversee the country’s coordinated engagement in the response to the HIV, TB and Malaria, supported by the Global Fund. The CCM Secretariat plays a central role in ensuring that the SICCM operates effectively, transparently and inclusively and that its decisions are implemented and followed up in a timely manner.
The Country Coordinating Mechanism (CCM [1] ) is a national committee of voluntary members that submits funding applications to the Global Fund to Fight AIDS, Tuberculosis and Malaria, oversees the grants on behalf of their country and ensures alignment with the national response. The Secretariat of a CCM facilitates the mandate and supports the CCM in both the execution of its decisions and coordination of its activities. The roles and responsibilities of the CCM Secretariat shall be to assist the CCM to execute its core functions in the areas of Oversight, Engagement, Positioning and Operations. [2] . The Country Coordination Mechanism (CCM) agreement was launched in August 2016 with Global Fund to provide Secretarial Support to Solomon Islands Country Coordination Mechanism.
The Executive Officer will work under the contractual and administrative supervision of the UNDP Country Manager or designated UNDP supervisor. The incumbent will receive day-to-day technical guidance from the SICCM Chair, in consultation with the Vice-Chair and Executive Committee, and will support the SICCM General Assembly in implementing its approved decisions. The annual performance assessment will be completed by the designated UNDP supervisor, informed by documented feedback from the SICCM Chair.
Under direct supervision of designated UNDP supervisor in Solomon Country Office, and programmatic reporting to UNDP Effective Governance Team Lead and in consultation with the SICCM Executive headed by the CCM Chair and other responsible parties, the Executive Officer will be responsible for supporting the CCM in the overall implementation of its mandate. The Executive Officer leads as CCM Secretariat and is accountable to the CCM. Through the coordination of various donor and partner resources the CCM Secretariat supports the CCM to effectively implement a national disease strategy that pursues the goal of ending the diseases as pandemics by 2030. The CCM Secretariat facilitates the work of the CCM by enabling an effective governance mechanism using highly proficient political and technical skills. They maintain a repository of CCM documents, mediate in areas of dispute amongst members and act as an advisor for the CCM in-country. They also serve as a bridge between national stakeholders and the Global Fund Secretariat.
The Executive Officer is expected to provide strong and proactive support to the CCM members, exercise sound judgment, anticipate and address operational and governance challenges, and ensure timely follow-up on CCM decisions and commitments. The role requires a high degree of initiative, diplomacy and political awareness, as well as the ability to build trust and work effectively with senior government officials, civil society and community representatives, Principal Recipients, development partners and the Global Fund.
[1] For purposes of this paper, CCMs includes Regional Coordinating Mechanisms (RCMs) as further defined in the CCM Policy .
[2] Definitions of the four core areas can be found here https://www.theglobalfund.org/en/country-coordinating-mechanism/evolution/
Duties and Responsibilities
The Executive Officer receives strategic and day-to-day functional guidance from the SICCM Leadership Chair/Vice Chair and supports the implementation of decisions of the CCM General Assembly. Administrative supervision, performance assessment, leave approval, and contractual oversight are the responsibility of the designated UNDP supervisor. In addition the SICCM Secretariat/Executive Officer serves the SICCM as well as its appointed committees. The Secretariat is under the direct supervision of the Chair of the SICCM
Scope of Work – Key areas of Responsibilities
• Operations – Serve as the CCM Secretariat and support the operational structures of the CCM.
• Oversight - Enhance efficiency of oversight procedures as per Global Fund processes
• Positioning - Facilitate political discussions and strengthen sustainability efforts
• Engagement – Foster meaningful, inclusive and active participation of key stakeholders
Operations: Contribute to the effective functioning of the SICCM
• Plan, coordinate and document SICCM General Assembly, Executive Committee and other standing or ad hoc committee meetings, including preparation of agendas and papers, logistical arrangements, minutes, decision records and follow-up actions.
• Respond to the operational needs of the CCM particularly supporting CCM leadership, including ensuring all members are knowledgeable about Global Fund strategic and technical directives and guidelines, and enabling member engagement as required (coordinating logistics, facilitating participation and circulating minutes).
• Serve as the Secretariat in supporting CCM members and fulfilling its obligations to the Global Fund such as financial reporting on CCM funding and adherence to CCM eligibility requirements.
• Proactively identify operational, governance and coordination issues that may affect the effective functioning of the CCM; propose practical solutions to CCM leadership; and ensure that agreed actions and decisions are followed through in a timely manner. S
• Support CCM committees: those that are permanent (e.g., executive, oversight, governance) and temporary (e.g., elections).
• Provide orientation and training to new CCM members or refresher trainings to CCM members.
• Support the process related to the custodian and mediator of ethical and governance matters to protect the integrity of the CCM as a whole, such as applying the Ethical Code of Conduct to all CCM Secretariat staff and CCM members and resolving issues as they arise in coordination with the Global Fund Country Team, assist the CCM leadership in the development, costing and implementation of annual CCM priorities, including identifying related capacity gaps.
• Develop procedures (including ToRs informed by all relevant stakeholders) and templates for Global Fund-related processes, such as assessments of the performance of the CCM, and financial management of the CCM Secretariat budget.
• On a continuous basis, document information regarding CCM operations and ensure robust management of key documents.
• Provide support to the Global Fund Country Team and other stakeholders from the Global Fund, for example, Board members and parliamentarians from donor countries, working towards the common goal of ending the three diseases as pandemics by 2030.
Oversight: Support effective grant oversight and access to funding
• Under the CCM leadership, support all relevant aspects of the Global Fund access to funding processes - national strategic plan, gap analysis, request for funding design stages through the final signature of Global Fund grants by Principal Recipients (PRs) - and ensure that all processes are documented, led and informed by appropriate data-based decision-making.
• Support the oversight committee in its mandate of gathering and analyzing grant and national data and developing recommendations to CCM leadership to resolve bottlenecks or suggest solutions such as technical cooperation needs. In transitioning contexts, support the oversight committee in overseeing transition workplans and implementation of transition readiness assessment recommendations.
• Accompany the CCM through the process to access Global Fund support, including coordinating the country dialogue and PR selection process. The funding request will be aligned to the country context and global goals to end the pandemics.
• After the grant-making process, in partnership with the Global Fund Country Team and with the relevant resources from the CCM Secretariat team, oversee a “knowing your grant” orientation of the CCM.
• Advocate on behalf of national stakeholders and CCM members on areas of Global Fund-related requirements linked to accessing the country’s full Global Fund grant allocation. This includes the country adhering to co-financing commitments and/or PRs improving grant performance.
Positioning: Ensure coordination, sustainability and transition