Procurement Officer [Open to Internal & External applicants]
- Organisation: UNDP
- Location: Islamabad, Pakistan
- Deadline: 17 November 2026
Duties and Responsibilities
Tiered Approach
In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
• Tier 0 : UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1 : Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2 : UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated : All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
Background
1- Office/Unit/Project Description
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and the planet.
In Pakistan, UNDP is working with the Government of Pakistan, civil society, national partners, and the people of Pakistan to help find solutions to persistent development challenges. Its work derives from and contributes to four outcome areas of the United Nations Sustainable Development Cooperation Framework (2023-2027) which include: governance; sustainable, inclusive and green economic transformation; climate change resilience and environment; and gender equality and women’s empowerment. Supported by enablers, UNDP uses a portfolio approach in Pakistan, triangulating structural transformation, leaving no one behind, and building resilience.
UNDP's country programme document for Pakistan envisions that all Pakistani people are educated and healthy, their well-being promoted and protected through economic opportunities, jobs and a climate-resilient future in a country where women and girls are safe and able to exercise their rights and to put their trust in and benefit from improved governance.
UNDP Pakistan works with the Government and communities to develop and implement local solutions to development challenges. In an evolving development context, UNDP supports the efforts of Government of Pakistan to build a more equitable, prosperous, peaceful, and resilient society, and to achieve its SDGs and COP25 targets.
Resilience, Environment and Climate Change Unit (RECCU) is supporting projects across the country to respond to the growing threat of climate change, to mainstream environmental concerns into national development planning processes, and to expand access to environmental and energy services for the poor. In particular, UNDP has sought to ensure that the poor have stronger capacities to manage, adapt, and monitor climate change. Climate Change is a huge development challenge as well as a huge environmental challenge. It is a growing problem and is now hitting the poorest and the most vulnerable first and hardest.
The 2022 floods in Pakistan have affected 33 million people, resulted in the loss of more than 1,700 lives, displaced around 9 million men, women, and children, and inundated almost one-third of productive agricultural land in Pakistan. These downstream challenges are compounded with institutional issues whereby the Government of Pakistan requires support for developing overarching frameworks to structure its flood response activities and technical expertise to set up and develop bankable projects, establish standardized mechanisms for monitoring and evaluation, and enhance strategic communications for public
outreach. Learn more at undp.org or follow at @UNDP.
UNDP has responded to the challenge by developing and launching a flagship Flood Recovery Programme (FRP) to support the Government of Pakistan’s flood recovery and rehabilitation efforts. The Programme has four key objectives dealing with the following thematic areas:
• Restoration of housing and access to/revival of essential community services.
• Restoration of livelihoods and income-generating capacities.
• Restoration of governance and service delivery.
• Accelerated environmental clean-up with strengthened capacities for Disaster Risk Management.
2- Scope of Work
The Procurement Officer will report to CO Procurement Specialist with a matrix reporting line to the FRP Operations Specialist and will work in close collaboration with the Programme Unit and project teams for resolving complex Procurement- related issues.
• Provide support to projects in developing TORs and specifications focusing on following results:
• Provide continuous coaching and support to staff on developing TORs for consultancies, research work and technical services
• Perform research and market analysis to provide support to requesting units and projects in preparing specifications for goods and assets that are required to be procured.
• Review and perform quality assurance of TORs and specifications developed by the requesting unit and projects before initiation of procurement process.
• Build the capacities of staff to develop succinct, crisp and clear TORs for required services and specifications of goods giving details of deliverables, time period, qualification and experience requirements
• Ensure administration and implementation of the operational strategies focusing on achievement of the following results:
• Full compliance with procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of effective internal control, proper functioning of a client- oriented procurement management system
• Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management.
• Provision of researched information for formulation and implementation of contract strategy and strategic procurement in the CO including tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation, quality management, e-procurement implementation.
3- Organize procurement processes assigned to the project focusing on achievement of the following results:
• Support project team in preparation of procurement plan for the project and its implementation and monitoring.
• Organization of procurement processes including preparation and conducting RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Preparation of purchase orders and contracts in and outside Quantum/UNAll, preparation of Recurring purchase orders for contracting of services, vendors’ creation in Quantum/UNAll. Buyers profile in Quantum/UNAll.
• Review of procurement processes conducted by the project; submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Presentation of researched information on procurement in the project.
• Preparation of cost-recovery bills for the procurement services provided by UNDP to projects.
• Keep Record and responsible for proper achieving of completed cases at Procurement Unit Database.
4- Ensure implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results
• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
• Conduct formal market research through Expression of Interest (EOI), Pre-Qualifications, Request for Information (RFI) and Open Announcements.
• Ensure effective contract management and risk assessment
• Establish contract management group and convene monthly meetings of group.
• Develop automated system alerting contract managers on critical contract dates and milestones and process the contract amendments/extensions/variations when and where required.
• Provide support and guidance to project personnel in contract management and resolving issues and disputes with the contractors/service providers/vendors.
• Manage the contract performance of different vendors and escalate to Head of Procurement regarding occurrences of non-performance by the vendors.
• Manage financial instruments such as bid securities, performance bank guarantees and performance bonds.
• Conduct risk assessment of complex and high value procurement actions for programme and project and devise risk mitigation measures.
• Ensure facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
• Organize and deliver various training/coaching sessions on different Procurement Topics to Project and other operations personnel.
• Organize learning sessions to create awareness about procurement rules and regulations.
• Develop flow charts of procurement methods to demonstrate steps involved and roles and responsibilities of staff.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
3- Institutional Arrangement
The Procurement Officer will perform her/his duties under a matrix management arrangement. He/she will work under the direct supervision of the UNDP CO Procurement Specialist, with a secondary reporting line to the FRP Operations Specialist.
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: