Head of Resources Management Unit (P) Multiple Duty Stations - Call for Applications
- Organisation: International Organization for Migration
- Location: Geneva, Switzerland
- Contract: Professional
- Deadline: 8 November 2026
Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration
Internal and external candidates will be considered for this vacancy.
For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), UN Volunteers with at least twelve (12) months of continuous service in IOM, staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Context
Under the direct supervision of the Chief of Mission (CoM), and secondary reporting line of the Deputy Regional Director (Management) in the Regional Office, in close coordination with the relevant HQ Department and the Global Shared Services Centre (GSSC), the Head of Resources Management Unit supports the effective management of the Country Office's resources management functions.
The Head of Resources Management Unit provides technical and operational advice to the CoM on financial management, budget oversight, compliance and resources management matters. They contribute to effective financial planning, internal controls, operational risk management and performance monitoring, supporting the efficient and accountable use of organizational resources, effective programme implementation, and compliance with IOM policies, donor requirements and organizational standards.
The Head of Resources Management coordinates and oversees finance, budget, human resources, supply chain, ICT and administrative functions, ensuring efficient service delivery, strengthening accountability and supporting sustainable programme implementation.
Resource Management Advisory Support
• Provide advice to the CoM and management on resource management matters, including resource planning, financial sustainability and the operational implications of management decisions.
• Contribute to the development of resource management strategies, aligning resource planning and allocation with programme priorities and operational requirements.
• Provide financial and resource management analysis to support the CoM, programme managers, and project staff in assessing resource mobilization plans, funding pipelines, financial risks, cost-recovery implications and the sustainability of the Country Office portfolio.
• Provide feedback and recommendations to senior management, RO and relevant HQ departments on the effectiveness and applicability of resource management policies, practices and systems, identifying opportunities for improvement.
Financial Management and Budget Oversight
• Manage and oversee the financial administration of the Country Office, including budgeting, financial planning, cash management, financial reporting and monitoring of project expenditures in accordance with IOM regulations and donor requirements.
• Monitor financial performance through budget analysis, expenditure reviews and forecasting, identifying financial risks and recommending corrective actions to support informed management decisions.
• Support the CoM and programme managers in the preparation, review and monitoring of project budgets, ensuring adequate cost recovery, compliance with institutional policies and financial sustainability.
• Review financial reports, budget utilization and project financial status, analyzing variances and supporting timely corrective measures to prevent project deficits.
• Coordinate and as required, prepare financial reports for Headquarters, donors and other stakeholders, ensuring accuracy, quality and timely submission.
• Monitor treasury activities, including cash flow forecasting, funding availability and liquidity requirements, ensuring efficient management of financial resources.
Risk Management, Internal Controls, and Compliance
• Maintain effective internal control systems to safeguard organizational assets, strengthen accountability and promote compliance with applicable IOM regulations, donor agreements and internal policies as well as an up-to-date Delegation of Authority.
• Support the identification, assessment and monitoring of financial, operational and compliance risks and contribute to the development and regular review of the Country Office risk register, as well as to efforts to ensure that the Business Continuity Plan is kept up to date.
• Support the Chief of Mission with the coordination of the Compliance and Controls Self-Assessment process.
• Coordinate audit preparedness activities and monitor the implementation of internal and external audit recommendations, promoting continuous improvement across resource management functions.
• Implement and monitor fraud prevention measures and promote awareness of ethical conduct, compliance and internal control requirements.
Human Resources Management
• Coordinate and oversee the administration of core human resources processes in accordance with IOM policies, providing guidance to managers and HR staff on recruitment, contract administration, workforce planning, performance management, staff development and other personnel matters.
• Ensure quality assurance and compliance of human resources processes, including compliance with performance management processes and mandatory trainings, while supporting managers on the interpretation and application of HR policies and procedures.
• Monitor personnel costs and payroll allocations to ensure appropriate charging of staff costs in accordance with project budgets and IOM projectization principles.
• Monitor staff welfare; contribute to the availability of appropriate support mechanisms are ensure that staff concerns are addressed in accordance with IOM policies and procedures.
Supply Chain, Administration and ICT Oversight
• Oversee the administration of supply chain and administrative support functions , ensuring compliance with organizational policies, transparency and value for money.
• Coordinate with LEG, GPSU and relevant HQ departments on contractual matters, procurement actions and agreements requiring technical review and approval.
• Provide functional oversight of ICT administration within the Country Office, promoting compliance with corporate ICT standards, information security requirements and business continuity measures in coordination with the relevant ICT support units.
• Monitor ICT assets, system access, software licensing and technology requirements, supporting the effective utilization of corporate systems and applications and identifying opportunities to improve resource management processes through digital solutions.
• Contribute to business continuity and emergency preparedness by ensuring that resources management requirements are reflected in relevant plans.
Resource Optimization and Operational Management
• Support the implementation of resource optimization initiatives by promoting efficient resource allocation, cost-effective operations and results-based financial management.
• Monitor financial and operational performance indicators and provide financial analysis to support programme implementation, operational planning and management decision-making.
• Facilitate collaboration between programme and resource management functions to ensure that resource planning and operational support effectively enable programme delivery.
Team Management and Capacity Development
• Supervise, guide and develop resources management staff, promoting technical excellence, accountability, continuous learning and high standards of client service.
• Strengthen staff technical capacity through training, coaching, knowledge sharing and guidance on financial management, internal controls, administrative procedures and compliance with organizational policies.
• Promote effective teamwork, knowledge sharing and collaboration within the resources management team and with programme colleagues to support efficient service delivery.
Partnerships and Representation
• Participate in meetings with donors, government counterparts, UN agencies and other stakeholders on financial, operational and administrative matters, as delegated by the CoM.
• Represent the Country Office in relevant inter-agency operational, finance and administrative working groups, contributing to common business operations and organizational initiatives.
• Act as Officer-in-Charge of the Country Office, as delegated.
• Perform such other duties as may be assigned.
Education
• Master's degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
• A professional certification in accounting, finance or management (such as CPA, CA, ACCA, CIMA or equivalent) is an advantage.