Human Resouces Assistant, G6

• Organisation: DMSPC - Department of Management Strategy, Policy and Compliance
• Location: Bonn
• Contract: R
• Deadline: 18 November 2026

Org. Setting and Reporting

The Global Strategy and Policy Division serves as the central strategic authority for all matters pertaining to the management of human resources. It ensures that the Organization has the strategies, policies, frameworks and tools to attract, develop and retain a talented and diverse global workforce. It nurtures a culture of engagement, leadership and results. It provides policy, strategic and thought leadership, innovations and solutions for the end-to-end management of talent: from strategic workforce planning; talent acquisition; organizational and staff development and growth; performance management; including Organization-wide mobility and appropriate duty of care, for all Secretariat staff. This position is located in the Field Strategy and Conditions of Service Section, Strategy, Policy Development Service, Global Strategy and Policy Division, Office of Human Resources, Department of Management Strategy, Policy and Compliance. The Human Resources Assistant will report to one of the members of the team.

Responsibilities

Within limits of delegated authority and under guidance of members of the team, the Human Resources Assistant will be responsible for the following duties: - Reviews and drafts answers to requests for policy advice and exceptions to the Staff Rules. Prepares written response to queries concerning human resources policy-related matters requiring authoritative policy interpretation and/or consideration of exceptions. - Provides advice and guidance on HR policies, procedures, processes, and practices; develops comprehensive written responses to HR policy-related queries. - Drafts information circulars and policy guidelines communicating decisions, explaining HR policies, procedures and containing information received from host country authorities. - Updates and maintains conditions of service-related data in the Enterprise Resource Planning system (Umoja), including Danger Pay amounts for locally recruited staff, Mission Subsistence Allowance rates, reasonable maximum rent levels (RMRL), mobility allowances, and duty station attributes, ensuring that all information in Human resources reference tables is accurately reflected and kept up to date in accordance with applicable policies and procedures to support accurate and timely payroll of staff Secretariat-wide. - Coordinate with the International Civil Service Commission’s secretariat, Enterprise Resource Planning Solution Division (ERPSD), Umoja HR Joint team, and other relevant offices’ counterparts to address requests related to duty station attributes and ensure the provision of accurate and timely information to all stakeholders. - Provide support in the calculation, review, and maintenance of salaries and conditions of service for senior officials other than staff members and other groups of personnel. Ensures accurate updates in the ERP system (Umoja), coordinates with relevant focal points in other entities, and facilitates effective communication and follow-up on related requests. - Undertakes research, compiles and organize information and reference material from various sources on a wide range of HR policy related issues and assists in the preparation of background notes/reports, workplans, studies, meetings/conferences, including for intergovernmental bodies. - Prepares, analyzes, and generates a range of reports, dashboards, charts, graphs, tables, and other data-driven outputs to support HR policy development, workforce analysis, and informed decision-making. - Prepares presentation materials using appropriate technologies and software; and collaborates with relevant entities to ensure effective coordination and alignment. - Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications. - Sets up and maintains files/records; schedules appointments/meetings, monitors deadlines, etc. - Performs other duties as required, including logistics and administrative support to the team particularly with regard to special projects such as UNHQ salary survey activities and baseline cost of living surveys.

Competencies

PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Understanding of the HR policy framework of a large Organization. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. COMMUNICATIONn: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven years of experience in human resources management, administration, law or related area is required. The minimum years of relevant experience is reduced to fivee years for candidates who possess a first-level university degree or higher. Experience in knowledge management, and drafting skills is required. Experience working in the United Nations Common System or similar international organizations is required. Experience in staff administration, HR policy, and/or administrative law is required. Experience with conducting research on the Internet, SharePoint sites, or intranets is required. Experience in the use of Enterprise Resource Planning (ERP) personnel data system is required. Experience in working with large datasets and analyzing data is required. Experience in advising on HR related issues is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Language Reading Writing Listening Speaking

English UN Level II UN Level II UN Level II UN Level II

Desirable Languages

Language Reading Writing Listening Speaking

French UN Level I UN Level I UN Level I UN Level I

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year. The appointment or assignment and renewal therefore subject to the availability of the post or funds, budgetary approval or extension of the mandate. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Applicants who have reached the mandatory age of separation are not eligible to apply for job openings. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations