FINANCE ASSISTANT, G6

  • Organisation: United Nations Secretariat
  • Location: New York
  • Contract: R
  • Deadline: 2 December 2026

Org. Setting and Reporting

This post is located in the Cashier's Office of Financial Risk Management Service (FRMS), Finance Division (FD), Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The incumbents report to the Chief Cashier. The Cashier's Office is responsible for managing the cash of the Organization which includes investing excess balances, replenishing its bank accounts around the globe in various currencies, manage the currency and country risks as well as execute the disbursements of the payments of the Organization.

Responsibilities

• Cash Management: run the daily payment process and prepare the cash management spreadsheets; replenish the United Nations House Bank (HB) accounts worldwide (about 150 HB accounts); create the Foreign Exchange (FX) requests to replenish the none US Dollar HB accounts; match and confirm the FX transactions in the Bloomberg System FXGO; Assign the Standing Settlement Instructions (SSI) to the matched and confirmed FX transactions; record the FX transactions in Umoja; create the US Dollar replenishment requests in the Umoja system; calculate the same day due date payments in the Umoja and add the calculated amounts to the respective HB account replenishments; ensure that excess daily cash is added to the investment pool; request funds from the investment pool when there is a fund shortage to replenish the operation HB account. • Monitoring of the house bank account replenishments: monitor the deposit HB accounts and ensure that all deposited funds are considered in the daily cash management report; ensure that the requested and recorded FX are settled on the settlement due date; ensure that all the US Dollar replenishments requests are executed on the due date; ensure that all SWIFT transactions are release in SWIFT Alliance; resolve any replenishment, FX and SWIFT payment issues. • Payroll processing and other staff member benefit payments: liaise with the payroll and travel units and batch all the payroll and benefit payments for the approval of the bank signatory; monitor payroll and benefit payments. • Payment processing: assign the payment proposals to the payment-lists of the respective business areas; review and verify payment proposals, payment method and payment destination for accuracy; amend payments that have fallen into the exception payment-list. Ensure that payments are released to the corresponding bank for execution, ensure that the bank completed the execution of the released payment instructions, correct the SWIFT messages that have fallen into a modification queue; process the assigned payments and create payment batches for the bank-signatory's approval and disbursements. • Payment investigations: upon request or as deemed necessary, take a stop-payment or recall-payment action with the house banks; review inquiry messages received from house banks related to the released payments and take follow-up actions; communicate with banks to correct payment issues using appropriate SWIFT messages; review responses received from the banks; answer queries from the beneficiaries regarding the status of payments; open investigation cases with the house banks to follow up on the non-receipt fund claims. • Bank reconciliation follow-up: review outstanding items in the bank reconciliation and assist bank reconcilers to reconcile the house bank accounts; support the Treasury cash management team to appropriately fund the disbursing house bank accounts. • Maintenance of banking details records: as per the established procedures, receive and review banking details form requests and input into Umoja for approval; answer queries regarding the banking details entered in the Umoja System; assist vendors, third-parties and individuals with completing the banking details form requests. • Other tasks: process other cashier related tasks, such as vendor payment processing and supporting bank reconcilers as required. • Performs other duties as required.

Competencies

PROFESSIONALISM: Knowledge and application of relevant financial regulations and rules and procedures. Knowledge of cash management and how payments are processed, how banking systems function, and how the country-specific payment infrastructures operate. Ability to investigate payment issues. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven years experience in finance, banking, treasury or related area is required. The minimum years of relevant experience is reduced to 5 for candidates who possess a first-level university degree or higher. Experience in ERP (for example SAP) or payment systems (for example SWIFT and banking proprietary systems) is required. Experience working with Microsoft Excel spreadsheet is required. Experience with payment processes, rules and practices both within an international organization and the banking system is desirable. Experience with local and global payment regulation, global sanctions and watchlist screening is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Language Reading Writing Listening Speaking

English UN Level II UN Level II UN Level II UN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This post is financed by Regular Budget. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations